Police Background Check Information

According to BWHA and OWHA Policy: all team staff who will be behind the bench, on the ice, or in the dressing room - or in contact with players at any other times or locations - needs to submit a clear police records check, including vulnerable sector screening. This includes all coaches, assistant coaches, trainers, managers, and dressing room supervisors. Any team staff member without a current police records check and vulnerable sector screening will be prohibited from being in the dressing room, behind the bench, or on the ice. The ONLY exception to this rule is for those staff members who have submitted a police check request and are awaiting the results.
A new Police Background Check with Vulnerable Sector Screening must be completed every 3 seasons. Once submitted, your police check is good for the current season (or the season about to begin), plus the next two seasons. If your police check is still valid, a new Criminal Offense Declaration must be submitted before each season.


Barrie Residents:

Barrie residents must request a records check through Barrie Police Services. Follow this link for more information and to start the process: https://www.barriepolice.ca/services/records/

NOTE: as of January 1, 2020 the Barrie Police Service no longer provides police record checks for free to volunteers. Volunteers who require a police records check of any kinds - including vulnerable sector screening - will be charged $20 for in-person requests, or $12+HST for online requests. You can find more information at https://www.barriepolice.ca/services/records/

Innisfil Residents:

Innisfil residents need to request a records check through South Simcoe Police Service. For more information on the process click here: https://southsimcoepolice.on.ca/records-check/

Residents of Other Municipalities:

If you reside in Clearview, Essa, Orillia, Oro-Medonte or Springwater, you will need to pursue your police check through the Ontario Provincial Police - for more information please call 1-888-310-1122 (toll free, non-emergency line).

For volunteers outside of and Barrie & Innsifil: your local Police Service may provide record checks at no cost if you can prove you are a volunteer and the record check is a required part of your responsibilities. In order to receive a police check at no cost, you will need to include a Volunteer Letter when you submit the required form to the police service. Please contact registrar@bwha.ca to receive a Volunteer Letter for your submission.


  • Please submit your completed police check to the BWHA office by doing one of the following steps:
  • Upload the SCANNED version of your completed police check to to your volunteer profile on the Ramp Registration system. The scan must clearly show both sides of all pages. If your police check includes an embossed seal, the seal must be visible on the scan. If you submit a scanned version of your police check you must keep the original and be willing to immediately provide the original document to the Association upon request.
  • Mail or drop off the original police check document to the BWHA office. Check the website for current office hours and the address.
  • Unfortunately pictures of your police check cannot be accepted.
  • If you have questions, please contact registrar@bwha.ca


Police checks submitted to the BWHA are valid for 3 seasons - the season in which they were submitted for, and the next two seasons. For example, if you submitted a police check ahead of the 2016-17 season, it is valid for the 2017-18 and 2018-19 season as well.

After the first year, an annual Criminal Offense Declaration is required to be completed and signed before the second and third season. Once you have completed the Criminal Offense Declaration, you can drop it off at the BWHA office, or send a scanned copy to info@bwha.ca 


RAMP Registration

Join thousands of association partners using RAMP Registration Solutions.

More Information

RAMP Official Assigning

#1 with Officials...for very good reasons.

More Information

RAMP Websites

Manage your identity from the palm of your hand to the top of your desk.

More Information

RAMP Team App

Keep your coaches, parents, athletes, and fans connected, seamlessly.

More Information